ICE CREAM CATERING & SERVICE FOR LARGE EVENTS

Classic Italian Ice Cream Cart

The pricing provided below pertains to events taking place in 2024. For events scheduled in 2025, please refer to our 2025 pricing HERE.

CATERING SERVICE PACKAGE FOR LARGE PARTIES $1775*

*Price starting at 100 guests; $8.95 per additional guest. For smaller parties with fewer guests, please see our Catering Service Package for Small Events.

For parties of 450+, we charge $7.50 per additional guest after 100 guests.

For parties of 600+, we charge $6.50 per additional guest after 100 guests.

An additional server (+ $165) is required for parties of 350+ guests.

Two additional servers (+ $330) are required for parties of 600+.

INCLUDES:

  • Imported classic Italian ice cream cart setup on-site

  • 2 servers

  • 2 hours of service; 1 hour of setup

  • Unlimited servings per guest; choose up to 6 Signature flavors listed below

  • Spoons, napkins and Wanderlust Creamery branded cups provided

  • Travel within 25 miles of our event headquarters (91355)

  • Certificate of Insurance for your venue

ADD ONS:

  • Additional hour/s of service may be added for $165/hour

  • Additional server/s may be added for $165/server

  • Travel 25 - 37 miles* $115 *from our event headquarters (91355)

  • Travel 38 - 50 miles* $235 *from our event headquarters (91355)

  • Generator rental $325* *if client cannot provide power

  • Canopy rental $35* *if cart will be stationed in direct sunlight and client cannot provide shade

  • Covid test $27/test* *if testing is required earlier than 1 hour prior to arrival to your event

 

*Additional Available Signature Flavor: Thai Tea Boba

* Vegan Malted Ube no longer available.

CART SPECIFICATIONS & REQUIREMENTS

All items below must be confirmed prior to booking.

  • Carts cannot ascend or descend stairs, and client is responsible for ensuring that the cart can enter and exit the venue and setup area via a flat ground surface, a ramp or a freight elevator.

  • Client must guarantee a minimum of 38-inch wide clearance for any doorways, passageways, pathways, entrances, and exits through which the cart must pass at the venue.

  • Client must guarantee a flat, hard surface (no gravel or soft dirt) on any passageways, pathways, entrances, or exits through which the cart must pass at the venue.

  • Our staff will not be able to push the cart up or down steep hills or driveways; carts have a minimum weight of 200 lbs.

  • Client must guarantee a standard 110v outlet stationed within 50 feet of location of cart setup at the venue. Otherwise, an additional fee of $300 for generator rental will apply.

  • Classic Italian Ice Cream Cart cannot be stationed underneath direct sunlight; cart must be setup in a shaded area.

Give your guests a memorable adventure with an ice cream experience! Contact us to confirm availability and get an estimate for your event.

Or…

FREQUENTLY ASKED QUESTIONS

DO YOU HAVE A TRUCK?

At this time, we only offer ice cream service from our ice cream carts.

MY PARTY WILL HAVE X NUMBER OF GUESTS, BUT NOT EVERYONE WILL GET ICE CREAM. CAN I BOOK FOR LESS GUESTS?

We can accommodate a request for up to 20% less than your actual guest count, as our experience shows that on average, 80% of guests will consume ice cream. For example, if your event will have 150 guests, you may book for at least 120 guests. However, please note that we cannot go below 100 guests on this particular package.

Kindly be advised that if we find out that you misrepresented the number of guests at your event and the actual consumption rate exceeds the 20% reduction we offer, we reserve the right to post-invoice you for the additional guests served. We can usually tell by the number of cups given away at your event.

DOES THE CATERING PACKAGE INCLUDE WAFFLE CONES?

If you would like us to provide cones for your event, we would be happy to provide a custom quote upon request. Please inquire!

DO YOU OFFER TASTINGS?

Once your booking is confirmed with a deposit payment, we’ll email you an e-gift card that can be used at any of our seven brick & mortar locations listed below for two Singles/Split Singles. No appointment is required for your tasting- just let our staff know that you have an event booked with us, and they'll be happy to give you a sample of all our Signature flavors so you can choose the perfect ones for your event. Please select from our Signature Menu only.

Our brick & mortar locations include Atwater Village, Fairfax, Irvine (coming Spring 2023), Pasadena, Sawtelle, Tarzana, & Venice.

CAN I CHOOSE A SEASONAL FLAVOR FOR MY EVENT, OR ONLY SIGNATURE FLAVORS?

Regrettably, our Seasonal flavors are only produced in limited quantities for a one-month period each year and are pre-allocated to our stores only. This is due to our sales and inventory system, which we strive to maintain and not disrupt. As such, we are unable to offer any Seasonal flavors to our catering clients.

On the other hand, our Signature flavors are produced regularly and are readily available at all our stores in addition to our catering department. We hope that we can still meet your catering needs with our wide range of options on our Signature Menu.

IF A SEASONAL FLAVOR HAS BEEN PREVIOUSLY MADE, WHY IS IT NOT POSSIBLE TO MAKE IT AGAIN FOR MY EVENT?

The process of sourcing ingredients for our Seasonal flavors is time-consuming and once we exhaust our supply, we are unable to produce them further. Additionally, we source ingredients for our Seasonal flavors in bulk in order to produce enough for all seven of our stores. Sourcing a smaller amount makes the production of Seasonal flavors more expensive and unsustainable. We hope this helps to provide a clearer understanding of our Seasonal flavor production process.

WHAT HAPPENS TO THE LEFTOVER ICE CREAM?

Our catering package includes unlimited scoops of ice cream during service at your event. To ensure that we have enough servings for all your guests, we typically bring an abundant surplus of ice cream (more than what is required to serve all of your guests). Therefore, when the service ends at your event, there will inevitably be leftover ice cream, and we bring all of it back to our headquarters.

WHAT KIND OF CUSTOMIZATION DO YOU OFFER?

  • CART- Limited customization on our cart is available upon request. Please note there is a 21-business day lead time for customization requests, as well as a minimum customization fee of $150.

  • CUPS- Customization on frozen dessert cups with your logo/branding is available upon request. There is a 14-business day lead time, as well as a minimum customization fee of $550 (minimum 150 cups). For a budget-friendlier option, custom stickers with your logo/branding can be ordered and placed on plain frozen dessert cups. The minimum cost is $250 (minimum 100 cups) with a 14-business day lead time.

  • NAPKINS- Customization on napkins with your logo/branding is available upon request. There is a 10-business day lead time, as well as a minimum customization fee of $100 (minimum 100 napkins).

  • ICE CREAM FLAVORS- At this time, we do not offer custom ice cream flavors, however we’d be happy to customize the names/signage of our existing flavors to fit your brand/event needs.

MY VENUE IS ASKING FOR A CERTIFICATE OF INSURANCE (aka COI). DO YOU PROVIDE THAT?

Yes! Simply let us know your venue’s insurance requirements along with their legal business name and address, as we will need to list that information on the COI.

WHY DOES THE PACKAGE ONLY INCLUDE TWO HOURS OF SERVICE? WILL THAT BE ENOUGH TIME FOR ALL MY GUESTS TO GET ICE CREAM?

In our experience we have found that two hours is more than enough time to serve all guests if your party is 350 persons or less. However, if you believe that additional time may be required for your event, we would be happy to add an additional hour of service (+$150) to your package.

Kindly note that parties of more than 350 guests will automatically incur an additional server (+ $150) in order to serve all guests quickly and efficiently within the 2-hour service window. Parties of 600+ will automatically incur two additional servers (+ $300).

DO YOU SERVICE EVENTS FURTHER THAN 50 MILES FROM YOUR EVENT HEADQUARTERS?

We would be happy to consider your request and provide you with a custom quote. To do so, please click the 'Contact Us' button above this FAQ section and provide us with your event details. Our team will review your information and respond to your request as soon as possible.

IS IT POSSIBLE TO SIMPLY ORDER ICE CREAM FOR OUR PARTY AND SERVE IT OURSELVES?

Yes, you can! Our “ice cream tubs” can be purchased directly from our store locations linked HERE. Kindly note that requests for ice cream tubs should be made directly through the stores. Please call the specific store from which you intend to pick up your order and coordinate directly with them. Our events/catering department operates with a distinct inventory from the stores and is unable to assist with any “tub” pick-up or orders.

Each “tub” contains about 25 full scoops, which can serve anywhere from 20 - 30 people. Upon request, we can provide cups and spoons for up to 30 people per purchased tub.

If you are picking up a catering order and your transportation time will be longer than 25 minutes (or longer than 15 minutes in weather above 75°F), we recommend the use of dry ice to ensure that your ice cream remains frozen and fresh upon arrival. We kindly request that you bring your own cooler and dry ice, as we do not provide these items. To purchase dry ice conveniently, we recommend visiting Smart & Final. You can head directly to the cashier to purchase it, as they keep it in a locked cooler by the registers. When selecting a cooler size, kindly consider that our tubs measure 14 3/16" x 6 1/2" x 4 3/4" in dimensions.

We do not recommend local delivery for orders that will be in transport for more than 25 minutes (or longer than 15 minutes in weather above 75°F).